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Executive Assistant

  • 200+
Join iteo team Katowice
Every awesome team is made up of awesome people, it’s just a simple truth.

At iteo we carefully select the team members who join us, in order to make sure that our awesomeness will only glow brighter! Remember that you spend nearly half of your life at work. The team has to be worth it!

Get to know us…

The most important asset is people – with them, even the most difficult tasks become feasible and fun. We have a team like that in iteo!

If you’re the master of multitasking and the whiz of organization, dive into the heart of action at iteo!

We’re on the hunt for an Executive Assistant to the Board who’s not just proactive but a dynamic force, ready to scale new professional heights.

Apply now and become the cornerstone of our executive frontier!

What you will do

  • Managing calendars and scheduling meetings,
  • Organizing and coordinating business and private travels,
  • Ensuring the flow of information and collaboration with the executive team at the c-level,
  • Interacting with internal and external stakeholders, including company clients,
  • Gathering information and preparing reports on various topics, such as statistical data, market trends, benchmarking, and relevant legal regulations in the areas of Poland, DACH, and the USA,
  • Engaging with institutions and offices such as law firms, notaries, city authorities, both within and outside of Poland,
  • Providing support in sales activities, including CRM system management,
  • Assisting with daily tasks such as procurement of supplies, organizing private meetings, monitoring health status, physical and cultural activities, and personal interests,
  • Managing the fleet of vehicles, including inspections, insurance, and lease payments,
  • Administering real estate, including documentation, payments, and coordination and oversight of tasks performed by subcontractors.

What we need you to have

  • Proficiency in English at a minimum level of C1, both in speech and writing (must-have),
  • Excellent organizational skills and the ability to set priorities 🎯,
  • Experience with CRM systems,
  • Valid driver’s license (Category B),
  • Proactivity and a can-do attitude – there are no impossible tasks here,
  • High personal integrity, diligence, accuracy, and independence,
  • Ease in building relationships and a problem-solving mentality 😊,
  • Availability to work at our office in Katowice (ul. Mikołowska 51), with occasional remote work (1 day per week),
  • Previous experience in a similar position,
  • Very good knowledge of German and/or French, enabling fluent communication, will be an additional advantage.

We offer

  • Competitive salary,
  • Flexible working hours,
  • Medicover health program,
  • Multisport card,
  • Life insurance,
  • Pet-friendly office and a great team that enjoys spending time together not only at work but also outside of it,
  • No dress code.

Why should you join iteo?

  • icon image Non-corporate atmosphere
  • icon image Culture based on honesty
  • icon image Flexible contract options
  • icon image Independent teams
  • icon image High level of competence
  • icon image Combining remote & office work
  • icon image Knowledge sharing
  • icon image Flexible working hours
  • icon image Best available equipment for you to use
  • icon image Benefits system: health care, sport card and life insurance
  • icon image Holiday & time off guaranteed
  • icon image Time and budget for personal development
iteo team office
iteo team

What can you expect in the recruitment process?

  • 1


    We verify your experience, know-how, and skills. If they fit our assumptions, we give you a call.
  • 2


    We present iteo, you present yourself – it’s a mutual check if we’re a perfect fit.
  • 3


    We introduce you with our technological stack and verify your technical skills.
  • 4


    You tell us if it clicked and you’ll be eager to join our team. We do the same.
  • 5


    We complete all the necessary formalities – there’s a bit of paperwork to be done on your side.
  • 6


    You’re shown around the office, introduced to the team, fully equipped, and ready for the fun staff.
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